Privacy Policy

The Cité Universitaire de la Santé Des Femmes (CUSDF) is a project incubated and promoted by the Quartier de l’innovation en santé (QIS.

The QIS collects, for the Cité Universitaire de la Santé Des Femmes (CUSDF), certain personal information, particularly through its website, in order to fulfill its mission, conduct its activities, and adapt its tools.

This information is collected and used in accordance with applicable privacy laws, including the Act to modernize legislative provisions regarding the protection of personal information (the “Act 25”).

For more information on how the QIS collects, uses, and protects your personal information, please contact us at the following:

Stefanie Tran, Executive VP, QIS
By email: info@qisante.ca

Data Collection and Use

We collect the following personal data:

Contact information: your name, job title, role, company or organization, phone number (including your cell phone number if you provided it), email address, and mailing address;
Information from public sources: for example, LinkedIn and other professional networks or directories, or similar online publications;
Subscriptions/preferences: when you subscribe to receive informational materials, updates, or newsletters (e.g., e-newsletters), as well as the consent preferences you indicate, to help us determine which materials interest you;
Data collected during events and activities: your participation in various activities (events, webinars, workshops, focus groups, citizen committees, expert committees) that we organize, and the evaluation forms you have completed regarding these activities;
Data collected on members, partners, and collaborators: we may collect certain personal information when you become a member, partner, or collaborator, or when you participate in our activities or projects. This information may include your name, contact information, organizational affiliation, and any other information necessary to manage your membership, participation, or our relationship with you;
Data on suppliers: if you provide services to the CUSDF, your contact information and that of your company or organization, as well as other information about you or your company or organization;
Data collected from applicants for jobs, contests or awards: When you submit an application for a job, contest, or award, we may collect certain personal information about you in order to review your application and follow up as necessary. This information may include your name, contact details, as well as the information contained in the documents or forms you submit to us (for example: resume, cover letter, or other information regarding your personal or professional background);
Login credentials: where applicable, the username, password, or any other identifier used to access certain platforms, secure areas, or online services made available to members, partners, or participants;
Social media: posts, clicks on “Like” buttons and your other interactions with us on social media;
Technical and browsing information: when you access our website or use our technological services, certain information may be collected automatically, including your IP address, browser type and version, operating system, device type, and information regarding your browsing activity on the site (e.g., pages viewed, duration of visits, and interactions with pages);
Sensitive or special categories of personal information: In certain circumstances, we may need to collect personal information of a more sensitive nature. For example, when organizing events or meetings, we may collect information regarding dietary restrictions, specific accessibility needs, or accommodation requirements in order to adequately address participants’ needs or preferences. If this information is not provided, we may not be able to take the necessary steps to accommodate these needs.

The QIS may need to collect the following personal data:

Specific categories of personal data: dietary restrictions, special needs related to a disability, or similar requirements to be met in connection with events or meetings. If you do not provide us with this information, we may not be able to meet your needs or respect your preferences.

Purposes for which we use your personal data

We use your personal data for the following purposes:

Managing relationships with members, partners, and collaborators: administering memberships, keeping contact information up to date, and managing relationships with individuals and organizations that participate in our activities or projects;
Carrying out our mission and activities: planning, organizing, and administering the organization’s activities, including projects, events, webinars, workshops, consultations, discussion groups, committees, publications, or other initiatives related to our mission;
Communications: communicating with you to provide information, news, invitations to activities, newsletters, or other communications related to our activities;
Registration and participation management: processing registrations for our activities, tracking your participation, and, where applicable, collecting evaluations or feedback to improve our activities;
Management of suppliers and service partners: managing our relationships with suppliers, service providers, and other partners, including the management of contracts, services rendered, and payments;
Administration and internal management: ensuring the administrative and financial management of the organization, including the management of financial contributions, payments, donations, and receipts, where applicable;
Website and technology services operation and improvement: analyzing the use of our digital platforms and ensuring their proper functioning, security, and improvement;
Compliance with legal obligations: complying with the requirements of applicable laws and regulations, including those set forth in Bill 25.

Disclosure, Retention, and Protection of Personal Information

1. Disclosure of personal information

We may disclose certain personal information to third parties when necessary to carry out our activities or provide services related to our mission. These third parties may include:

service providers or partners who assist us in organizing activities, managing our website, or administering our technology systems;
professional service providers (e.g., accounting, IT, or payment services);
public authorities or government agencies when required by law.

In all cases, we limit the information shared to what is necessary for the performance of the requested services and ensure that these third parties adequately protect personal information.

2. Retention of Personal Information

We retain personal information only for as long as necessary to fulfill the purposes for which it was collected, or to comply with applicable legal obligations. Once this period has elapsed, the information is destroyed or anonymized in accordance with our information management practices.

3. Security of Personal Information

We implement reasonable administrative, technical, and physical security measures to protect personal information from loss, theft, unauthorized access, disclosure, or unauthorized use.

However, no method of transmitting information over the Internet is completely secure. Although we take reasonable measures to protect personal information, we cannot guarantee the absolute security of information transmitted electronically.

4. Your Rights

In accordance with Act 25, you have certain rights regarding your personal information, including:

the right to access the personal information we hold about you;
the right to request the correction of inaccurate or incomplete personal information;
the right to withdraw your consent to the use of your personal information where applicable.

To exercise these rights, you may contact the Privacy Officer using the contact information provided in this policy.

5. Cookies

Our website may use cookies and other similar technologies to collect certain information about website usage, including to improve its functionality and the user experience.

6. Links to External Sites

Our website may contain links to websites operated by third parties. We are not responsible for the privacy practices of these sites. We encourage you to review their privacy policies.

7. Changes to the Policy

We may amend this policy from time to time to reflect changes in our practices, to comply with any applicable legislative or regulatory changes, or to adapt the policy to organizational changes and the organization’s activities.

Contact Us

If you have any questions regarding this policy or the handling of your personal information, you may contact the QIS Privacy Officer.

The Privacy Officer can be reached by email at the following address:

Stefanie Tran, Executive VP, QIS
info@qisante.ca